 - E-mail archiving is a systematic approach to saving and protecting the data contained in e-mail messages so it can be accessed quickly at a later date. In the past, companies often relied on end-users to maintain their own individual e-mail archives. The IT department would back up e-mail, but not in a manner that made messages searchable. If a specific e-mail needed to be traced, it often took weeks to find it. With today's compliance legislation and legal discovery rules, it has become necessary for many IT departments to manage the entire company's e-mail archiving in bulk so specific messages can be located in minutes, not weeks.
Policy-based e-mail archiving software applications allow IT managers to manage large e-mail archives, as well as to free up space on production servers and speed up backup times. These applications typically include indexing and search capabilities, access logs to provide a "virtual paper trail" in the event an e-mail is subpoenaed, and a lifecycle management component, which acts as kind of a traffic cop for all e-mail coming in to the company. The life cycle management component uses rules set up by the administrator. It will classify which e-mail messages need to be archived, migrate the messages to the most economical and efficient storage media, and automatically delete messages when they are no longer needed.
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Getting started with e-mail archiving |
| To explore how e-mail archiving is used in the enterprise, here are some additional resources: |
| E-mail archiving and retention with Exchange 2007 managed folders: Learn how to use managed folders in Microsoft Exchange Server 2007 for e-mail archiving, message retention, and storage quota limits on user mailboxes. |
| Top 10 best practices for email archiving: Regulatory compliance and storage management all begin with efficient e-mail archiving. Discover 10 detailed best practices for effective email archiving. |
| Using Exchange Server journaling as an e-mail-archiving solution: Learn how to use Exchange Server journaling as a secure e-mail-archiving solution that can protect email against hackers and man in the middle attacks. |
| E-mail archiving and e-discovery best practices for Microsoft Exchange: Learn Exchange Server e-mail archiving and e-discovery best practices, including how to implement backups, e-mail retention and archiving strategies. |
| Microsoft Exchange Server and Outlook e-mail archiving FAQs: Get e-mail-archiving advice for Exchange Server, Outlook and OWA. Plus, learn about email-archiving tools and methods to achieve effective data retention. |
Email archiving: Planning, policies and product selection: Learn the essentials of e-mail archiving from the perspective of an IT manager in the ebook, 'E-mail archiving: Planning, policies and product selection. |
| LAST UPDATED: |
27 Oct 2008
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